Resource hub
Everything about getting paid by other businesses
Terms, rules, templates and guides for invoicing on credit and collecting what you are owed, from remittance advice to lien waivers.
Guide
Accounts receivable automation: what it covers and where to start
What accounts receivable automation covers, what it cannot do, the main types of tools, what to automate first, and a checklist to see if you are ready.
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Accounts receivable outsourcing: the options and what they cost you
How accounts receivable outsourcing works: onshore firms, offshore teams such as the Philippines, and AI with a team, plus what to ask a provider.
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Accounts receivable services: what they cover and how to choose one
What outsourced accounts receivable services cover, how they differ from a collection agency, the options for small businesses, and what to ask a provider.
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Accounts receivable vs accounts payable
Accounts receivable vs accounts payable: what each one is, where it sits on the balance sheet, one invoice seen from both sides, and how both affect cash.
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AI collections agent: how to use AI to chase unpaid invoices
What an AI collections agent is, what it can safely do with overdue invoices, prompts for doing it yourself, and a safety checklist before you automate.
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Allowance for doubtful accounts: what it is and how to estimate it
What the allowance for doubtful accounts is, how to estimate it with the percentage-of-sales or aging method, the journal entries, and the US tax catch.
Read moreComparison
AR automation software for small businesses: the options compared
AR automation software compared: what ten tools cover, which accounting systems they connect to, and who each one fits, from small business tools to platforms.
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Bad debt expense: definition, methods and examples
What bad debt expense is, the direct write-off and allowance methods with worked examples, where it shows on the income statement, and the US tax rules.
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Billtrust alternatives for invoice delivery, payments and collections
Billtrust alternatives for B2B suppliers: what Billtrust does, why teams look elsewhere, six options for invoicing, payments and collections, and how to pick.
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ChatGPT and Xero or QuickBooks: ask who owes you money
How to use ChatGPT with Xero or QuickBooks for receivables: what works without a connection, what a plugin adds, and questions to ask about who owes you.
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ChatGPT for invoices: create, track and chase them
How to use ChatGPT for invoices: prompts to write an invoice and a payment reminder, and how a plugin lets it see who owes you and draft the follow-up.
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Claude for accounting: receivables, invoices and chasing
What Claude can do for a small finance team: reading reports, drafting reminders, and with a connector, answering who owes you from your real invoices.
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Collections outsourcing: how it works for B2B invoices
How B2B collections outsourcing works, first-party versus third-party collections, how providers are paid, and what to check before you hand over invoices.
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Collections software for B2B accounts receivable: what it does and what to look for
What collections software does for B2B accounts receivable, the four main types, the features that matter, questions to ask a vendor, and when email is enough.
Read moreTemplate
Credit application form: a template for selling on terms
A business credit application form template for suppliers: what to ask, the terms to include, how to check references, and how to set a first credit limit.
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Credit memo: what it is and when to issue one
What a credit memo is, when to issue one, how it differs from a credit note, debit memo and refund, and how it changes a customer's open invoices.
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Debit memo: what it is and when to issue one
What a debit memo is in accounts receivable and in banking, how it differs from a credit memo and an invoice, what to put on one, and a short template.
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Dunning software for B2B invoices: the options compared
Dunning software compared for B2B invoices: what dunning management software does, how it differs from subscription dunning tools, and which option fits.
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HighRadius alternatives for mid-market finance teams
HighRadius alternatives for mid-market finance teams: what HighRadius covers, why teams look elsewhere, six options, their ERP links, and how to choose.
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How to ask for payment politely, with wording that still gets paid
How to ask for payment politely without sounding weak or rude. Six short templates by stage, phrases to use and avoid, and a tone guide for each step.
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Invoice number: what it is and how to format it
What an invoice number is, why it must be unique, common formats with examples, how it differs from a PO number, and how to handle gaps or duplicates.
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Is accounts receivable an asset?
Yes, accounts receivable is a current asset. Where it sits on the balance sheet, whether it is a debit or credit, and why old receivables are worth less.
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Lien waiver: the four types and when to sign each
What a lien waiver is, the four types (conditional or unconditional, progress or final), when to sign each, and why unconditional ones wait for cleared funds.
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Partial payment: what to do when a customer pays part of an invoice
A customer paid part of an invoice. Find out why, record the partial payment so the balance is right, and ask for the rest with a ready-to-use email.
Read moreConstruction
Pay when paid and pay if paid clauses: what they mean for subcontractors
What pay when paid and pay if paid clauses mean, how courts and some states treat them, what subcontractors can negotiate, and how to chase payment.
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Payment reminder software: the options compared
Payment reminder software compared: what QuickBooks, Xero and FreshBooks send on their own, what add-on tools do, and how to pick one for your invoices.
Read moreConstruction
Preliminary notice: what it is, who sends it and when
What a preliminary notice or notice to owner is, who must send one, state deadlines such as California's 20 days and Florida's 45, and what it must contain.
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Prompt Payment Act: federal rules for contractors
How the federal Prompt Payment Act works: the 30-day default, interest on late payments, what makes a proper invoice, and the 7-day rule for subcontractors.
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Proof of payment: what counts and what to do when a customer says they paid
What counts as proof of payment for a B2B invoice, what to ask for when a customer says they paid, and what to do if it went to the wrong account.
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Purchase order vs invoice: what each is and why the PO number matters
Purchase order vs invoice: who issues each, when, and why a missing or wrong PO number gets an invoice rejected, with email templates to fix it.
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QuickBooks invoice reminders: how they work and when you need more
How QuickBooks Online invoice reminders work, how to turn them on, what they do well, where scheduled emails stop, and when to add an AI collections agent.
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QuickBooks MCP: connect QuickBooks to Claude or ChatGPT
What a QuickBooks MCP server is, the two kinds you will find, what to check before giving an AI assistant access to your books, and how to set one up.
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Remittance advice: what it is and how to ask for one
What a remittance advice is, what it should contain, how it differs from an invoice and a receipt, and a short email to ask a customer for one.
Read moreConstruction
Retainage: what it is and how to get it released
What retainage is, how it shows on a pay application, the limits some states and federal contracts set, and how subcontractors can chase released retainage.
Read moreComparison
Tesorio alternatives: five other ways to run collections
Tesorio alternatives compared: what Tesorio does, why teams look elsewhere, five other options, the accounting systems each connects to, and how to choose.
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Versapay alternatives: with and without a customer portal
Versapay alternatives compared: what Versapay's portal does, why teams look elsewhere, six options with or without a payment portal, and how to choose one.
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Xero invoice reminders: how they work and when you need more
How Xero invoice reminders work, how to turn them on and add your own, what they do well, where scheduled emails stop, and when to add a collections agent.
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Accounts receivable collections: a step-by-step process for small teams
The accounts receivable collections process in seven steps: who owns each one, a weekly routine to run, and a collections policy template you can copy.
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Net 60 payment terms: what they mean, and when to offer Net 15 instead
What Net 60 payment terms mean, how to work out the due date, what longer terms really cost you, and when to offer Net 15 instead, with wording to copy.
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Invoice terms and conditions: what to put on an invoice so it gets paid
Invoice terms and conditions that help you get paid: what to include, what due on receipt means, and wording you can copy onto your business invoices.
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Trucking collections: how to get brokers and shippers to pay your freight bills
Trucking collections without the stress: why brokers and shippers hold freight bills, what to send with every invoice, a chasing schedule and email templates.
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Progress billing and deposit invoices: how to stop doing unpaid work
Progress billing explained: set up deposit invoices and stage payments, with worked examples, copyable templates, and what to do when a stage goes unpaid.
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Chasing unpaid invoices in HVAC and field service businesses
Why HVAC and field service invoices go unpaid, what to capture on site so they get paid, a chasing schedule, and the email templates you can copy today.
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Early payment discounts (2/10 Net 30): when they are worth it
How an early payment discount like 2/10 Net 30 works, what it really costs your business, when it is worth offering, and the invoice wording you can copy.
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Accounts receivable turnover ratio: the formula and what good looks like
How to calculate the accounts receivable turnover ratio, turn it into days, judge what a good ratio is against your terms, and what to do when it falls.
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Net 30 payment terms: what they mean and how to enforce them
What Net 30 payment terms mean, how to work out the due date, wording for your quotes and invoices, and how to get business customers to pay on time.
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Payment plan agreement for an overdue invoice, with a template
How to agree a payment plan for an overdue invoice: when to offer one, what the agreement must say, how to track it, and a template you can copy and use.
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Invoice dispute: how to handle one, with reply templates
How to handle an invoice dispute from a business customer: pause chasing, find what is wrong, fix or defend it, and get paid. With reply templates.
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Statement of account: what it is and how to send one (with a template)
What a statement of account is, what goes on one, how it differs from an invoice, and a free template plus cover emails for sending statements to customers.
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Late fees on invoices in the US: what can you charge?
Can you charge late fees on invoices in the US? Learn how invoice late fees work, what to put in your terms, and practical wording for overdue payments.
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Late payment interest in the UK: what can you charge?
Learn when UK businesses can charge late payment interest, how to calculate it, what compensation you can claim, and how to raise it with a customer.
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AI in accounts receivable: what an AI AR agent actually does
Learn how AI in accounts receivable works, what an AI AR agent can automate, where human judgment still matters, and how it differs from reminders.
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Best accounts receivable software for small business
Compare the best accounts receivable software for small businesses, from basic invoice reminders to full collections automation and AI AR agents.
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Accounts receivable aging report: what it shows and how to use it
Learn what an accounts receivable aging report shows, how to read each aging bucket, spot collection problems, and decide which invoices to chase first.
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Days sales outstanding: the DSO formula and how to reduce it
Learn what days sales outstanding means, how to calculate DSO correctly, what a good DSO looks like, and practical ways to reduce it and collect faster.
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Dunning letters: what they are, the process and examples
What is a dunning letter or dunning notice? What dunning means, how the B2B dunning process works, and examples from the first reminder to final notice.
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A collections email sequence for every step and every reply
Use this collections email template and full AR sequence for every stage, including payment promises, disputes, missing POs, wrong contacts and no replies.
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Past due and overdue invoice email templates
Past due invoice email templates for 7, 14, 30, 45 and 60+ days overdue, with clear wording, final notices, late fee guidance and what to do next now.
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Payment reminder email templates, from polite to firm
Use these payment reminder email templates before, on and just after the due date, with timing, subject lines and wording that stays polite and direct.
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How to collect unpaid invoices without damaging the customer relationship
Unpaid invoices? Follow a clear process to find the blocker, chase payment professionally, escalate sensibly, and protect the customer relationship too.
Read moreTool
Collections ROI calculator
Work out how much time and money your business spends chasing unpaid invoices, and get a free report.
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Accounts receivable software for small businesses
Software that chases overdue invoices, reads the replies and tracks promises to pay, and asks you only when a decision is needed.
Read moreIndustry
Trucking & freight
Broker invoices, PODs and rate confirmations
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Commercial HVAC
Service invoices, POs and signed job tickets
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Commercial plumbing
Work orders, not-to-exceed limits and signed tickets
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Wholesale & distribution
Trade accounts on net 30 and 60, short payments and credits
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Staffing agencies
Weekly payroll, monthly clients, timesheet approvals
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Construction subcontractors
Electrical, plumbing and mechanical on GC projects
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