AI collections agent for commercial plumbing
Get paid for the jobs billed on account.
Homeowners pay on the day. Property managers, restaurants and facilities teams pay on account, once they have the work order number, the signed ticket and the right inbox. We chase those invoices for you: The AR Agent fixes what is holding them up and asks you when a decision is needed.
Maple Court Apartments
INV-3318 · 34 days overdue
$2,860
overdue
Work orderAP needs the work order numberAgent is resending it with the number
Riverside Bistro Group
INV-3302 · 27 days overdue
$1,475
overdue
PromisePaying in Friday’s runNext action: Check payment Monday
Oakmont Medical Plaza
INV-3291 · 45 days overdue
$6,920
overdue
Needs youSays the job went over the approved limitAgent has asked you how to answer
Watch it work
From finished job to paid invoice.
Your techs keep the jobs moving. The AR Agent follows up the accounts that haven’t paid.
Connect your tools
Pick your accounting system and the inbox you chase from.
Accounting
QuickBooks
Connect
Xero
ConnectInbox
Gmail
Connect
Outlook
ConnectHow much is chasing commercial accounts costing you?
Answer a few quick questions about your invoices and see how much time and money The AR Agent could save your business.
Calculate my savings8 hours a week chasing, at $40 an hour
- Costs now
- $1,387/mo
- Time freed at 50%
- 17.3 hours/mo
An example, not a promise. Your report uses your own answers.
Real plumbing problems
What we hear from plumbing companies.
The job was done the same day. The money takes another two months.
Owner
We fix the leak at 2am and wait 60 days to get paid.
“The emergency work gets done straight away. The invoice sits with a property manager who says it needs approving by someone else.”
Service Manager
No work order number, no payment.
“The tech fixed it, but the ticket went in without the client’s work order number, so their AP sends it straight back.”
Office Manager / Bookkeeper
Every building has a different person who pays.
“The site manager signs the ticket, the management company pays, and the invoice has to go to an inbox nobody told us about.”
What commercial clients write back
The reply is where the money gets stuck.
A reminder gets an answer, and the answer needs doing something about. This is what the agent does with the ones plumbing companies get most.
Accounts payable, Maple Court Apartments
“We can’t pay this without the work order number.”
What the agent does
- Asks your office for the number
- Adds it to the invoice in your books
- Re-sends it in the same thread
Facilities manager, Oakmont Medical Plaza
“This is over the not-to-exceed we approved.”
What the agent does
- Stops chasing that invoice
- Asks you: send the approval for the extra work, or reduce it
- Writes the reply you choose, for you to approve
Property manager, Clearwater Property Management
“Send us the signed service ticket and we’ll release it.”
What the agent does
- Asks your office for the signed ticket
- Sends it to the property manager
- Follows up until it’s paid
Owner, Riverside Bistro Group
“It’s going out in Friday’s payment run.”
What the agent does
- Records the promise and the date
- Checks the books on Monday
- If it hasn’t landed, follows up in the same thread
Invented companies. Every email the agent writes waits for your approval unless you switch on Autopilot.
How it works
Get set up in minutes.
Accounting
- QuickBooks
- Xero
AR inbox
- Gmail
- Outlook
The AR Agent1Connect your systems
Connect QuickBooks Online or Xero, and your business email. The AR Agent reads your open invoices and sees which commercial accounts are behind.
- Maple Court ApartmentsINV-3318
- Invoice 34 days unpaidMon
- Follow-up sentMon
- Reply: “Paying on the 30th”Tue
- Promise tracked, check on the 1stTue
2The agent gets to work
It follows up overdue invoices, reads the replies, tracks payment promises and sends the work order numbers and tickets holding up payment.
- Needs youINV-3291
Oakmont Medical Plaza says the job went over the not-to-exceed they approved. How should I respond?
Chasing paused until you decide
Send the extra approvalReduce the invoice3You step in when needed
Disputes, jobs over the approved limit and anything that needs a decision come to you. Everything else it keeps following up.
Keep the field software you already use.
ServiceTitan, Housecall Pro and Jobber book the job, send reminders and take payment on site, then send the invoice to QuickBooks Online. That is where The AR Agent picks up whatever is still owed on account, and handles the replies a reminder can’t. Nothing to switch, nothing to re-enter.
- ServiceTitan
- Housecall Pro
- Jobber
- QuickBooks Online
Want us to chase your commercial accounts?
The AR Agent does the chasing and brings you in only when a decision is needed. Tell us about your invoices and we will show you how it would work for you.
FAQ
A few things you might want to know.
Will this work with QuickBooks?
Yes. The AR Agent connects to QuickBooks Online or Xero, and to your business email, and works the overdue invoices it finds there.
Jobber and ServiceTitan already send reminders. Why this?
Reminders work until the customer replies. Then somebody has to find the work order number, get the ticket signed or answer the question about the price. The AR Agent handles those replies and keeps following up until the invoice is paid.
Do I have to let it email customers automatically?
No. Every email waits for your approval until you choose to switch on Autopilot, customer by customer.
Does it chase homeowners?
It is built for customers who pay on account. Most homeowners pay on the day, so the invoices it works are the commercial ones that are still open a month later.