AI collections agent for construction subcontractors
Get paid for the work you’ve finished.
The job is done, and the invoice waits on a sign-off, a change order or the right job number. The AR Agent chases general contractors and owners for every overdue invoice, sends what they need, and keeps after the promises.
Halvorsen Builders
INV-2207 · 41 days overdue
$18,600
overdue
Sign-offGC needs the inspection sign-offAgent asked your office for it
Crestline Properties
INV-2194 · 30 days overdue
$9,450
overdue
PromiseApproved for the next pay cycleNext action: Check payment the 15th
Ironwood General Contractors
INV-2181 · 56 days overdue
$7,320
overdue
Needs youSays the change order wasn’t approvedAgent has asked you to confirm
Watch it work
From finished work to paid invoice.
You keep the jobs moving. The AR Agent follows up the invoices that haven’t been paid.
Connect your tools
Pick your accounting system and the inbox you chase from.
Accounting
QuickBooks
Connect
Xero
ConnectInbox
Gmail
Connect
Outlook
ConnectHow much is chasing GCs costing you?
Answer a few quick questions about your invoices and see how much time and money The AR Agent could save your business.
Calculate my savings8 hours a week chasing, at $40 an hour
- Costs now
- $1,387/mo
- Time freed at 50%
- 17.3 hours/mo
An example, not a promise. Your report uses your own answers.
Real subcontractor problems
What we hear from subcontractors.
The work passed inspection. The invoice is still waiting.
Owner / Contractor
I’m on site all day. The invoices don’t chase themselves.
“By the time I get to the paperwork it’s 9pm, and the invoice I sent six weeks ago is still sitting with the GC.”
Project Manager
The work is done. The sign-off isn’t.
“One missing inspection sheet or an unsigned change order and the whole invoice waits another month.”
Office Manager / Bookkeeper
Every GC wants it done differently.
“One needs the job number, one needs it in their portal, one needs it to a different person every month. I spend more time chasing than invoicing.”
What GCs and owners write back
The reply is where the money gets stuck.
A reminder gets an answer, and the answer needs doing something about. This is what the agent does with the ones subcontractors get most.
Project accountant, Halvorsen Builders
“We need the inspection sign-off before we can release this.”
What the agent does
- Asks your office for the signed inspection
- Sends it to the project accountant
- Follows up until it’s released
Accounts payable, Westbrook School District
“Please resubmit with the PO and the job number.”
What the agent does
- Asks your office for both
- Adds them to the invoice in your books
- Re-sends it in the same thread
Project manager, Ironwood General Contractors
“That change order was never approved.”
What the agent does
- Stops chasing that invoice
- Asks you: send the signed change order, or credit it
- Writes the reply you choose, for you to approve
Owner’s rep, Crestline Properties
“It’s approved for the next pay cycle, on the 15th.”
What the agent does
- Records the promise and the date
- Checks the books on the 15th
- If it hasn’t landed, follows up the next day, in the same thread
Invented companies. Every email the agent writes waits for your approval unless you switch on Autopilot.
How it works
Get set up in minutes.
Accounting
- QuickBooks
- Xero
AR inbox
- Gmail
- Outlook
The AR Agent1Connect your systems
Connect QuickBooks Online or Xero, and your business email. The AR Agent reads your open invoices and sees which jobs are behind.
- Halvorsen BuildersINV-2207
- Invoice 41 days unpaidMon
- Follow-up sentMon
- Reply: “Paying on the 30th”Tue
- Promise tracked, check on the 1stTue
2The agent gets to work
It follows up overdue invoices, reads the replies, tracks payment promises and sends the paperwork that’s holding up payment.
- Needs youINV-2181
Ironwood General Contractors says the change order was never approved. How should I respond?
Chasing paused until you decide
Send the signed change orderCredit it3You step in when needed
Change orders, disputes and anything that needs a decision come to you. Everything else it keeps following up.
Want us to chase your unpaid jobs?
The AR Agent does the chasing and brings you in only when a decision is needed. Tell us about your invoices and we will show you how it would work for you.
FAQ
A few things you might want to know.
Will this work with QuickBooks?
Yes. The AR Agent connects to QuickBooks Online or Xero, and to your business email, and works the overdue invoices it finds there.
Does it handle retainage and lien deadlines?
Not yet. It chases the invoices in your books and the replies to them. Keep tracking retainage and lien notices the way you do today.
Do I have to let it email customers automatically?
No. Every email waits for your approval until you choose to switch on Autopilot, customer by customer.
Some GCs want invoices in their portal. Does it upload them?
No. It emails, and it tells you when a reply says the invoice has to go through a portal, so someone can upload it.