AI collections agent for staffing agencies
Stop funding payroll for your clients.
You pay your workers every week. Clients pay in 45 days, after the timesheets are approved and the PO is found. The AR Agent chases every overdue client invoice and clears what is holding it up, so your account managers don’t have to.
Granite Logistics
INV-5521 · 34 days overdue
$12,480
overdue
TimesheetClient says timesheets weren’t approvedAgent asked your office for them
Summit Health Partners
INV-5498 · 27 days overdue
$8,920
overdue
PromisePayment promised on the 30thNext action: Check payment the 31st
Riverside Manufacturing
INV-5476 · 45 days overdue
$6,210
overdue
Needs youDisputes 12 hours for one workerAgent has asked you to confirm
Watch it work
From approved hours to paid invoice.
You keep placing people. The AR Agent follows up the client invoices that haven’t been paid.
Connect your tools
Pick your accounting system and the inbox you chase from.
Accounting
QuickBooks
Connect
Xero
ConnectInbox
Gmail
Connect
Outlook
ConnectHow much is chasing clients costing you?
Answer a few quick questions about your client invoices and see how much time and money The AR Agent could save your agency.
Calculate my savings8 hours a week chasing, at $40 an hour
- Costs now
- $1,387/mo
- Time freed at 50%
- 17.3 hours/mo
An example, not a promise. Your report uses your own answers.
Real staffing problems
What we hear from agency owners.
The shifts were worked and the workers were paid. The client invoice is still open.
Agency Owner
Payroll goes out every Friday. Clients pay when they feel like it.
“We pay our workers weekly and wait 45 days to be paid ourselves. Every late invoice comes out of our cash.”
Branch / Account Manager
I don’t want to be the one chasing my client.
“I’ve spent months building the relationship. Asking them for money is the last conversation I want to have.”
Payroll / Finance
The invoice is stuck until someone approves a timesheet.
“The hours were worked, the workers are paid, and the invoice sits there because a site manager hasn’t clicked approve.”
What clients write back
The reply is where the money gets stuck.
A reminder gets an answer, and the answer needs doing something about. This is what the agent does with the ones staffing clients send most.
Accounts payable, Granite Logistics
“We can’t pay until the timesheets are approved.”
What the agent does
- Asks your office for the signed timesheets
- Sends them to the approver, copying AP
- Follows up until it’s approved and paid
Hiring manager, Oakmont Events
“This placement needs a new PO number.”
What the agent does
- Asks the hiring manager for the PO
- Adds it to the invoice in your books
- Re-sends the invoice to accounts payable
Site supervisor, Riverside Manufacturing
“We only had him for 28 hours that week, not 40.”
What the agent does
- Stops chasing that invoice
- Asks you to check the timesheet
- Writes the reply you choose, for you to approve
Finance, Summit Health Partners
“We pay suppliers on the 30th.”
What the agent does
- Records the promise and the date
- Checks the books on the 31st
- If it hasn’t landed, follows up the next day, in the same thread
Invented companies. Every email the agent writes waits for your approval unless you switch on Autopilot.
How it works
Get set up in minutes.
Accounting
- QuickBooks
- Xero
AR inbox
- Gmail
- Outlook
The AR Agent1Connect your systems
Connect QuickBooks Online or Xero, and your business email. The AR Agent reads your client invoices and sees which are overdue.
- Granite LogisticsINV-5521
- Invoice 34 days unpaidMon
- Follow-up sentMon
- Reply: “Paying on the 30th”Tue
- Promise tracked, check on the 1stTue
2The agent gets to work
It follows up overdue invoices, reads the replies, tracks payment promises and sorts out approvals and POs.
- Needs youINV-5476
Riverside Manufacturing says one worker did 28 hours that week, not 40. How should I respond?
Chasing paused until you decide
Check the timesheetKeep chasing3You step in when needed
Disputed hours and anything that needs a decision come to you. Your account managers stay out of the money conversation.
Want us to chase your client invoices?
The AR Agent does the chasing and brings you in only when a decision is needed. Tell us about your invoices and we will show you how it would work for you.
FAQ
A few things you might want to know.
Will this work with QuickBooks?
Yes. The AR Agent connects to QuickBooks Online or Xero, and to your business email, and works the overdue invoices it finds there.
Will it upset our clients?
It writes like a polite person in your accounts team, in your own email thread, and every message waits for your approval unless you switch on Autopilot. Disputes come to you, not to the client.
Do I have to let it email customers automatically?
No. Every email waits for your approval until you choose to switch on Autopilot, customer by customer.
Can it keep our account managers out of it?
Yes. It emails the client’s accounts payable and approvers directly, and only brings in your team when a decision is needed.